Belongings should be marked with the Family's Name

• Clothes for all types of weather
  • Pants, shorts, t-shirts, sweatshirts, etc.
  • 1-2 sets of grubby clothes for outdoor games
  • Socks and underwear for each day of camp (plus extra)
  • Pyjamas/sleepwear
  • Warm sweater/fleece top
  • At least 2 pairs of pants
• Jacket (light to medium warmth)
• Rain gear
• Outdoor footwear: 1 pair of thick-soled running shoes,
• Outdoor footwear (optional): 1 extra pair of shoes (to wear if others get wet), 1 pair of rubber boots, 1 pair of sandals
• Indoor footwear: gym shoes with non-marking soles (required)
• Indoor footwear (optional): slippers, sandals, etc. to be kept for indoor use only (bare feet are not allowed in the dining hall)
• Swimwear (swim diapers for infants/toddlers)
• Bedding/sleeping bag
• Pillow
• Towel and personal toiletries
• Bible, notebook, pencil/pen
• Bug repellent
• Sunscreen
• Water bottle
• Flashlight (optional)
• Bag for dirty clothes (optional)
• Camera (optional)

Additional "What to Bring" list, specific to Camp Option:  Click Here
Download General List: Click Here

• Peanuts, tree nuts, or products containing nuts - we are a NUT AWARE facility
• Alcohol or Recreational Drugs
• Clothing with content or images that include profanity, sexual references, or derogatory comments
• We recommend families leave any unnecessary electronic devices at home. Camp Caroline is not responsible for lost or damaged MP3 Players/iPods, iPads/Tablets, AirPods/earbuds, game consoles, etc.

Yes! Camp Caroline is committed to accommodating many common food allergies and dietary restrictions, including:

• Food Allergies/Intolerances: Gluten, Dairy, Egg, Seafood, Fruit, Nut/Peanut Allergies, etc.
• Dietary Restrictions: Vegan, Vegetarian, Diabetic/Reduced Sugar, No Pork (Kosher/Halal see details below), No Red Meat, etc.

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How We Handle Dietary Information:

During registration, you'll have the opportunity to share details about any food allergies, intolerances, or dietary restrictions. This includes the severity of the allergy and any specific exceptions (e.g., if you take lactose pills or if your allergy applies only to raw forms of an ingredient).

If our kitchen team has any concerns about accommodating your dietary needs, we will contact you to collaborate on a menu plan. Otherwise, you can trust that we'll follow the information you provide during registration to ensure your dietary requirements are met.

Our goal is to work with campers and guests to ensure their dietary needs are safely and comfortably accommodated throughout their stay.

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Meal Service for Special Diets

Campers and guests with dietary needs should begin each meal by visiting the special diet counter at the large kitchen window. Here, you can:

• Connect with our Food Service Team about the meal.
• Collect alternative meal options tailored to your dietary requirements.

If you have any questions or concerns during your stay, our Food Service Team is always available to assist.

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Bringing Your Own Food

If you prefer to bring your own prepared meals to meet your dietary needs, that's fine too. Camp Caroline offers:

• Refrigeration and freezer space for storing your food.
• Microwave access for reheating.

Important Note: Campers bringing personal food items should clearly label them and ensure they do not contain nuts or peanuts, as Camp Caroline is a nut-aware facility.

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Dietary Considerations and Clarifications

Peanut/Nut Allergies:

Camp Caroline is a nut-aware facility. We do not serve foods containing nuts or peanuts from our kitchen or camp store. However, some camp store items may carry "may contain" warnings, so guests with severe allergies should avoid purchasing these products.

Celiac/Gluten-Free Diets:

Although Camp Caroline is not a gluten-free kitchen, we provide gluten-free alternatives and have successfully accommodated guests with gluten-free needs, including those with Celiac disease.

For guests with severe gluten allergies or Celiac disease, we take additional precautions:

• We use clean cutting boards, utensils, and cookware when preparing gluten-free items, and we have dedicated gluten-free mixers, toasters, and fryers.
• All meal items are portioned separately.
• These portions are served at the special diet counter to help minimize cross-contamination risks.

Please note that, despite these efforts, trace amounts of gluten may still be present, as regular flour and gluten products are used in the same kitchen.

No Pork/Kosher/Halal:

While Camp Caroline's kitchen is not Kosher or Halal, we are happy to provide protein alternatives (e.g., chicken (Halal available), beef (Halal available), or vegetarian options) for guests who do not eat pork. Please note that these alternatives are prepared in a kitchen where pork is also handled.

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Cross-Contamination

We take extensive precautions to minimize cross-contamination for all allergens. However, because meals are prepared in a shared kitchen, trace amounts of allergens may still be present.

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Our Commitment to Safety and Comfort

At Camp Caroline, we strive to provide safe, inclusive, and enjoyable dining experiences for everyone. If you have any questions or special requests, please contact us before your visit or speak with our Food Service Team during camp.

If you have specific questions before your visit, please feel free to contact us.

Credit Card: Registration fees can be paid by Visa, MasterCard or American Express in full at the time of online registration or with a Payment Plan. A payment of at least $50 per person is required within two weeks of online registration in order to hold the camper's spot in his/her camp program. The balance of the fees is due no later than June 1st.

Cheque: If you wish to pay by cheque or money order, a cheque for the full fee amount must be received within two weeks of online registration. Post-dated cheques are accepted; however, they may be dated no later than June 1st, and at least $50 per person must be cashable within two weeks of the initial online registration. Please make cheques or money orders payable to Camp Caroline.

E-transfer: If you wish to pay by e-transfer, an email for at least the deposit amount, $50/person, must be received within two weeks of online registration. The balance of the fees is due no later than June 1st.

• Email: office@campcaroline.ab.ca
• Please include the parent/guardian's full name and the camper(s) full name. Thanks!

We understand that plans can change. Here's the information regarding cancellations and refunds:

1. Non-Refundable Deposit: A deposit of $50/person is required at the time of registration and is non-refundable.
2. Cancellation Before June 15: If you cancel your registration before June 15, the $50/person deposit will be retained, and all other fees paid will be fully refunded.
3. Cancellation Between June 15 and Two Weeks Before Camp: If you cancel between June 15 and two weeks prior to the start of camp, 50% of the base fee will be retained, and the remaining balance will be refunded.
4. Cancellation Within Two Weeks of Camp: If you cancel within two weeks of the camp start date, 100% of the base fee will be retained. However, any program option fees, store tabs, and t-shirt costs will be refunded. In cases of family emergency or illness*, all fees except the $50/person deposit will be refunded. 

*Contagious Illness Protocol: In an effort to keep our campers and staff happy and healthy, Camp Caroline has a contagious illness protocol. The communal living environment of summer camp brings an increased risk for spread of contagious illnesses (e.g. influenza, chicken pox, pink eye, COVID 19, etc.). Staff and campers who have experienced symptoms of contagious illness in the days prior to the start of camp are asked to remain at home until no longer contagious. Campers who reveal symptoms of contagious illness upon arrival at camp or who develop these symptoms while at camp will be isolated from other campers and staff, and parents will be asked to take them home. Camp fees or a pro-rated portion thereof will be refunded in the case of cancellation or early departure due to illness.

We don't want to see anyone miss out on the opportunity to experience a week at camp!  If you or your child would not be able to attend summer camp without financial assistance, you are welcome to apply to the Camp Caroline Scholarship Fund, a fund into which many generous Camp Caroline supporters have donated, helping to make the camp experience available to as many as possible.  

Because we want to be good stewards of the funds God has entrusted to us through these generous donors, we have put the following Scholarship Fund guidelines in place:

1. The Scholarship Fund is intended only to cover a portion of the camp fees for a camper.
2. All campers are required to pay the minimum $50/camper deposit to hold their spot.
3. Additional camp option costs (outtrips, camp store, t-shirts, etc.) are not covered by the Scholarship Fund.
4. Campers who have received a scholarship may only attend one camp session per year.
5. While we would love to provide continual scholarship funding for a camper year after year, priority will be given to first time applicants.  Returning campers are welcome to apply, but financial assistance is not guaranteed.
6. All personal information gathered through the Camp Caroline Scholarship Fund Application will be governed by Camp Caroline's Protection of Privacy Policy.  Scholarship Fund applicants can view this policy on our website, www.campcaroline.ab.ca/privacy-policy/.

For more information on how to apply, see the "Scholarship Fund" page of the "Family Profile Form" during online registration. All requests will be carefully considered.

Here are our best hints to help pay for camp:

1. Your Camper(s): Have your child(ren) think of some creative ideas to earn money for camp. Set a specific, realistic goal, perhaps $50 or $100. Ideas could include having a garage sale, and making and selling homemade jewelry and/or crafts. Let your child(ren) get creative! Send us your success stories of ways your family has earned money for camp!
2. Extended Family: Probably one of our best tips. For birthdays and/or holidays, ask grandparents, aunts, uncles, etc. to give money for your child to put in their camp fund.  Coming up with new gift ideas can sometimes be tough, so ask for the gift of camp! (It may also be helpful to have your child share with them the value of camp and what it means to them.)
3. Your Home Church: Talk to your church about possibly contributing to your camp costs.  Chances are, your church has seen the huge positive effect camp has had on other families within the church. Let them know that you are trying to come up with creative ways to pay for camp, tell them about your plan to come up with money, and see if they would like to be involved.
4. Camp Scholarship: The Camp Caroline scholarship application is available as part of your online registration. All applications will be prayerfully considered. Please see our Scholarship Fund Policy for more information.
5. Pray for God to provide the funds needed for your family to attend camp.

Mornings:
After a shared family time of worship, children are dismissed for age-appropriate activities while parents spend part of the morning digging into God's word with our Guest speakers. Children's activities include playing wide games, Archery Tag, and swimming - all the while being taught faith principles through Christian example and Bible teaching. The remainder of the morning lends itself well to relaxing with a little free time.

Afternoons:
Experience our property to the fullest with your family! We have trained staff facilitating our program areas all afternoon, so now is your chance to make the most of our 320 acres! Swim in our indoor pool, climb our high ropes courses, fly on our giant swing, play in our gym, ride our quad zip line, hike our many trails, or just play board games in our dining hall or lounge. Our afternoons also include activity options you can sign up for, including horseback riding, crafts, canoeing, hiking, archery tag, whitewater rafting (nine years and older), and laser tag.

Evenings: 
A key staple of our great evenings is our classic Camp Caroline-wide games. Track down staff and complete challenges in "Where's Waldo?" or compete with other families in "Capture the Flag."

Following the game is a time that has quickly become many families' favorite part. An evening spent around a campfire all together as a family singing silly songs, worshipping together and diving deeper into the Bible! 

For Summer 2025, we will be providing the opportunity to register your family for program activities prior to your arrival. Pre-registration for activity options will open in the spring; rather than as a part of your initial registration.

Closer to summer, you will receive an email with all the information needed to pre-register your family for whichever exciting activities you prefer. Activity sign-up will also continue to take place on the Sunday evening of your first day at camp should you decide not to pre-register.